Notice of Privacy Practices
For the office of Modern Family Dental Care Taj M. Haynes, DMD
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Uses and disclosures to carry out treatment, payment, and health care operations
Treatment – This modern family dentistry practice may use or disclose your protected health information when consulting with other health care providers regarding your treatment or for your referral to another health care provider.
Payment – This practice may use or disclose your protected health information for billing, claims management, collection activities, or payment collection.
Health care Operation – This practice may use or disclose your protected health information the review the competence or qualifications of our health care professionals.
Although regulations have been set up for HIPAA compliance, your information may be disclosed to conduct training programs. This practice may also use or disclose your protected health information for accreditation, certification, licensing, or credentialing activities.
This practice may use or disclose protected health information to remind you of your appointment, to give you information about treatment alternatives, or other health related benefits or services.
We may also use information regarding your location or dates of treatment to contact you for fundraising activities.
If you do not wish to be contacted in relation to family dental care alternatives, other health related benefits, services, or fundraisers, kindly notify our office, and you will receive no further information
Authorized Disclosures – For any other use or disclosure you wish us to make, you can give us a written, valid authorization. Your authorization must have specific instructions that we could follow to observe the HIPAA privacy rule . You will have the right to revoke the authorization in writing at any time before the information is used or disclosed.
Uses or disclosures requiring an opportunity for the individual to agree or object
We will inform you of our intent and secure your permission before disclosing your information to others involved in your health care or payment. Any disclosure will be limited to information necessary to help with your health care or payment process. These disclosures will only be made if you do not object.
Uses and disclosures for which an authorization or opportunity to agree or object is not required
The following uses or disclosures do not require notification or authorization
Uses and disclosures required by law – This practice may use or disclose protected health information to the extent required by law. The use or disclosure will comply with and be limited to the relevant requirements of such law.
Uses and disclosures for public health activities – This practice may use or disclose protected health information for the purpose of preventing or controlling disease, injury, or disability, including, but not limited to, the reporting of disease, injury, and vital events such as birth or death.
Disclosures about victims of abuse, neglect or domestic violence – This practice may disclose protected health information about an individual whom this practice reasonably believes to be a victim of abuse, neglect, or domestic violence.
Uses and disclosures for health oversight activities – This practice may disclose protected health information to a health oversight agency for oversight activities authorized by law, including audits, civil, administrative, or criminal investigations, inspections, licensure, or disciplinary actions.
Disclosures for judicial and administrative proceedings – This practice may, in response to an order of a court or administrative tribunal, provide only the protected health information expressly authorized by such order or a subpoena.
Disclosures for law enforcement purposes – This practice may disclose protected health information as required by law including laws that require the reporting of certain types of wounds or other physical injuries.
Uses and disclosures about decedents – This practice may disclose protected health information to a coroner or medical examiner for the purpose of identifying a deceased person, determining a cause of death, or other duties as authorized by law. We may disclose protected health information to a funeral director, as authorized by law, to carry out their duties. This disclosure will be made in reasonable anticipation of death.
Uses and disclosures for cadaveric organ, eye or tissue donation purposes – This practice may use or disclose protected health information to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of cadaveric organs, eyes, or tissue for the purpose of facilitating organ, eye or tissue donation and transplantation.
Uses and disclosures for research purposes – This practice may use or disclose protected health information for research only when the research has been approved by an institutional review board or a privacy board to protect your health information.
Uses and disclosures to avert a serious threat to health or safety – This practice may, consistent with applicable law and standards of ethical conduct, use or disclose protected health information, in good faith, if we believe the use or disclosure is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public.
Uses and disclosures for specialized government – This practice may use and disclose the protected health information of individuals who are Armed Forces personnel for activities deemed necessary by appropriate military command authorities to assure the proper execution of the military mission, if the appropriate military authority has published by notice in the Federal Register.
Disclosures for workers’ compensation – This practice may disclose protected health information as authorized by and to the extent necessary to comply with laws relating to workers’ compensation or other similar programs, established by law, that provide benefits for work-related injuries or illness without regard to fault.
Patient rights under HIPAA
The following information describes your rights under the HIPAA Privacy standard. This practice requires that all requests for the various patient rights must be made in writing. You should be aware that there may be some situations when there could be limitations placed on your rights. We are required to permit you to request these rights, but we are not required to agree to your request.
Right of an individual to request restriction of uses and disclosures
This practice will permit an individual to request that we restrict uses or disclosures of protected health information about the individual to carry out treatment, payment, or health care operations.
Confidential communication requirements
This practice will permit an individual to request and will accommodate reasonable requests to receive communications of protected health information from our practice by alternative means or at an alternative location.
Access of individuals to protected health information
An individual has a right of access to inspect and obtain a copy of protected health information about the individual in a designated record set except as prohibited by state or federal law. As permitted by state and federal law, we may charge you a reasonable cost based fee for a copy of your record. Questions about the fee should be addressed to our Privacy Officer at this phone number.
Amendment of protected health information
An individual has the right to ask to have this modern family clinic to amend protected health information or a record about the individual in a designated record set for as long as the protected health information is maintained in the designated record set.
Accounting of disclosures of protected health information
An individual has a right to receive an accounting of disclosures of protected health information made by this practice in the past six years but not before April 14, 2003. The accounting will not include disclosures made for treatment, payment, or operations, as well as authorized disclosures or disclosures made for which you had an opportunity to agree or object. You may receive one free accounting in a 12 month period. There will a reasonable cost based fee for additional requests.
Copy of this notice
You have a right to a copy of this notice. Even if you agreed to receive an electronic copy, you may request and receive a paper copy.
This practice is required by law to maintain the privacy of protected health information and to provide individuals with notice of our legal duties and privacy practices with respect to protected health information.
This practice is required to abide by the terms of the notice currently in effect.
This practice is required to notify you of any change in a privacy practice that is described in the notice to protected health information that we created or received prior to issuing a revised notice. We reserve the right to change the terms of our notice and to make the new notice provisions effective for all protected health information that we maintain.
If at any time you feel we have violated your privacy rights, please contact our Privacy Officer or the Secretary of Health and Human Services. This practice will not retaliate against any individual for filing a complaint.
This Notice of Privacy Practices applies to patients of Modern Family Dental Care Concord, NC, Modern Family Dental Northlake, and Modern Family Dental Care Davis Lake offices and all our dental services.